Data Protection
1. Privacy Policy
General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Privacy Policy.
Data recording on this website
Who is the responsible party for the recording of data on this website?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.
Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.
Analysis tools and tools provided by third parties
There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such analyses are performed primarily with what we refer to as analysis programs.
For detailed information about these analysis programs please consult our Data Protection Declaration below.
2. Hosting and Content Delivery Networks
External Hosting
This website is hosted externally. Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.
The external hosting serves the purpose of fulfilling the contract with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR). If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6 (1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user's end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
Our hosts will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
3. General information
Data Privacy
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
Information about the responsible party
The data processing controller on this website is:
Nexia GmbH
Wirtschaftsprüfungsgesellschaft | Steuerberatungsgesellschaft
Georg-Glock-Str. 4
, 40474 Düsseldorf,
Germany
+49 211 171700
kontakt@nexia.de
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
General information on the legal basis for the data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
Data Protection Officer
We have appointed a data protection officer.
Contact info: datenschutz@nexia.de
Recipients of personal data
In the scope of our business activities, we cooperate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is required as part of the fulfillment of a contract, if we are legally obligated to do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the disclosure of this data. When using processors, we only disclose personal data of our customers on the basis of a valid contract on data processing. In the case of joint processing, a joint processing agreement is concluded.
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Rejection of unsolicited e-mails
We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in our Site Notice to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.
4. Recording of data on this website
Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser.
Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies into websites (e.g., cookies for handling payment services).
Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of these cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.
Cookies, which are required for the performance of electronic communication transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR and § 25 (1) TTDSG); this consent may be revoked at any time.
You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.
Which cookies and services are used on this website can be found in this privacy policy.
CookieFirst
Our website uses CookieFirst to obtain your consent to the storage of certain cookies on your device or to use certain technologies and document them in a privacy-compliant manner. The provider of this technology is Digital Data Solutions B.V. (CookieFirst), Plantage Middenlaan 42A, 1018 DH Amsterdam, The Netherlands (hereinafter “CookieFirst”).
When you enter our website, a connection to CookieFirst's servers is established to obtain your consent and other statements regarding cookie use. CookieFirst then stores a cookie in your browser in order to be able to assign the consents granted to you or their revocation. In this process, the IP address (anonymized), the user agent of the browser and operating system, as well as the URL from which the consent was granted, are processed and integrated into CookieFirst. The data collected in this way is stored until you request us to delete it, delete the CookieFirst cookie yourself or the purpose for storing the data no longer applies. Mandatory statutory retention obligations remain unaffected.
CookieFirst transfers personal data to third-party providers. These include a CDN from Slovenia, IP geolocation from Romania, and hosting at OHV in Germany and France. CookieFirst has its corporate headquarters in Amsterdam, the Netherlands.
We use CookieFirst to obtain the consent required by law for the use of cookies from site visitors. The legal basis for this is Art. 6(1)(1)(c) GDPR.
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
Server log files
The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:
- The type and version of browser used
- The used operating system
- Referrer URL
- The hostname of the accessing computer
- The time of the server inquiry
- The IP address
This data is not merged with other data sources.
This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.
Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.
The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.
The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.
Request by e-mail or telephone
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.
5. Newsletter
Newsletter data
If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected or only on a voluntary basis. For the handling of the newsletter, we use newsletter service providers, which are described below.
CleverReach
This website uses CleverReach for the sending of newsletters. The provider is the CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany (hereinafter “CleverReach”). CleverReach is a service that can be used to organize and analyze the sending of newsletters. The data you have entered for the purpose of subscribing to our newsletter (e.g., e-mail address) are stored on servers of CleverReach in Germany or in Ireland.
Newsletters we send out via CleverReach allow us to analyze the user patterns of our newsletter recipients.
Among other things, in conjunction with this, it is possible how many recipients actually opened the newsletter e-mail and how often which link inside the newsletter has been clicked. With the assistance of a tool called Conversion Tracking, we can also determine whether an action that has been predefined in the newsletter actually occurred after the link was clicked (e.g., purchase of a product on this website). For more information on the data analysis services by CleverReach newsletters, please go to:
https://www.cleverreach.com/en/features/reporting-tracking.
The data is processed based on your consent (Art. 6(1)(a) GDPR). You may revoke any consent you have given at any time by unsubscribing from the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place prior to your revocation.
If you do not want to permit an analysis by CleverReach, you must unsubscribe from the newsletter. We provide a link for you to do this in every newsletter message.
The data deposited with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter or the newsletter service provider and deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored for other purposes with us remain unaffected.
After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist, if such action is necessary to prevent future mailings. The data from the blacklist is used only for this purpose and not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is indefinite. You may object to the storage if your interests outweigh our legitimate interest.
For more details, please consult the Data Protection Provisions of CleverReach at: https://www.cleverreach.com/en/privacy-policy.
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
6. Custom Services
Whistleblower system
We use the WhistleFox whistleblower system for the secure and confidential receipt, processing and management of notifications on compliance violations, violations of statutory regulations and internal company rules by employees, customers, suppliers and other third parties.
The provider of the whistleblower system is Heuking Kühn Lüer Wojtek PartGmbB, Georg-Glock-Straße 4, 40474 Düsseldorf, Germany.
The legal basis for the processing of your personal data is the legitimate interest of the company in the detection and prevention of legal violations and misconduct (Art. 6 (1)(f) GDPR) and § 25 (2) TTDSG). A legitimate interest of the company in the detection and prevention of legal violations and misconduct exists insofar as the company is legally obligated to do so in certain areas.
Insofar as you access the website of the whistleblower system via the link on the website of Nexia GmbH, the provider of the whistleblower system is responsible for the data processing.
When using WhistleFox, only the personal data that you submit to the whistleblower system is processed.
If the whistleblower wishes to remain anonymous, the confidential counsellor will not disclose the personal data.
Information is received and examined by lawyers of confidence who are bound to secrecy. Depending on the result of this examination, the lawyers of confidence forward the report to the compliance office of Nexia GmbH.
Data will be processed for as long as is necessary for the clarification and final evaluation of the reference. The personal data collected for a mandate from Heuking Kühn Lüer Wojtek will be stored until expiration of the statutory retention obligation for attorneys (6 years after the end of the calendar year in which the mandate was terminated).
Longer storage may take place if Heuking Kühn Lüer Wojtek is obligated to store data for a longer period of time pursuant to Art. 6 (1)(c) GDPR due to tax and commercial law retention and documentation obligations (from HGB, StGB or AO) or if the person providing the information has consented to additional storage pursuant to Art. 6 (1)(a) GDPR.
Furthermore, special statutory provisions may require a longer retention period, such as the preservation of evidence within the scope of statutory limitation provisions. According to Sections 195 et seq. of the German Civil Code (BGB), the regular limitation period is three years; however, limitation periods of up to 30 years may also be applicable.
If the data are no longer required for the fulfillment of contractual or legal obligations and rights, they are regularly deleted, unless their temporary further processing is necessary for the fulfillment of the purposes listed above for an overriding legitimate interest.
Further notes on data privacy by Heuking Kühn Lüer Wojtek:
https://whistlefox.heuking.de/UserContent/Legal/Datenschutzinformation_en.pdf
https://whistlefox.heuking.de/start/nexia/de/AEEC135B3EA1E66C27BDEFE0DFA13713
Handling applicant data
We offer website visitors the opportunity to submit job applications to us (e.g., via e-mail, via postal services on by submitting the online job application form). Below, we will brief you on the scope, purpose and use of the personal data collected from you in conjunction with the application process. We assure you that the collection, processing, and use of your data will occur in compliance with the applicable data privacy rights and all other statutory provisions and that your data will always be treated as strictly confidential.
Recipients of data
Your personal data will only be passed on within our company to persons who are involved in processing your application.
Your application data will be reviewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department managers responsible for the respective open position. The further procedure is then coordinated. In principle, only those persons in the company have access to your data who require this for the proper conduct of our application process.
We use specialized software providers for the application process. They act as service providers for us and may also receive knowledge of your personal data in connection with the maintenance and care of the systems. We have concluded so-called order processing agreements with these providers to ensure that the data is processed in accordance with data protection requirements.
Human Resources Management Personio
We use a so-called "iFrame" from Personio GmbH, Rundfunkplatz 4, 80335 Munich, Germany („Personio“) for our careers page. Here, content from Personio is displayed on our website (job ads). You can send us applications via the online application form created there. The data is then transferred to our applicant tool, which is provided to us by Personio. Personio uses cookies to ensure functionality. We have concluded an order processing contract with Personio, in which we oblige Personio to protect our customers' data and not to pass it on to third parties. You can find more information about data protection at Personio here:
https://www.personio.com/privacy-policy/.
Data is processed exclusively in data centers in the EU.
Legal bases and purpose of processing
If you send us an application, we process your associated personal data insofar as this is necessary to decide on the establishment of an employment relationship.
We process your personal data as part of your application for internal coordination throughout the application process in accordance with the provisions of the GDPR, the German Federal Data Protection Act (BDSG) and other applicable data protection regulations.
Legal bases for the processing are § 26 BDSG (initiation of an employment relationship), Art. 6 (1)(b) GDPR (fulfillment of a contract, implementation of pre-contractual measures, general contract initiation), Art. 6 (1)(f) GDPR (legitimate interest), Art. 6 (1)(c) GDPR (legal obligation), Art. 6 (1)(e) GDPR (public interest) and - if you have given your consent - Art. 6 (1)(a) GDPR. Consent can be revoked at any time.
If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 (1)(b) GDPR for the purpose of implementing the employment relationship.
Should the data be required for legal prosecution after completion of the application process, if applicable, data processing may take place on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests pursuant to Art. 6 (1)(f) GDPR (assertion or defense of claims).
Data categories
We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.
We may legally process data received from third parties or public sources (such as trade registers, media, etc.) if this is necessary for the contract or application and permitted by law. Different categories of data may be generated as part of the application process, depending on the applicant's documents sent to us. Here are some examples: Personal identification information (name, address, phone number, email address, date of birth), education and work experience (schooling, higher education, vocational training, previous jobs, internships, professional skills and certificates), application documents (resume, cover letter, references, certificates, portfolio, if applicable), online presence (information from social networks such as LinkedIn, Face-book etc., personal websites or blogs, publications), feedback and evaluations (evaluations from previous employers, references), self-disclosure and answers to interview questions (information from interviews and tests), possible further data (nationality, work authorization, information on equality, if applicable, salary expectations), etc.
Data storage period
We store your data for a period of the application process. If you agree to join our talent network, the storage of your data will be extended for the period of your affiliation.
If you are awarded a position during the application process, your data will be transferred from the applicant data system to our HR information system.
If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted for up to six months from the end of the application process (rejection or withdrawal of the application) on the basis of our legitimate interests (Art. 6 (1)(f) GDPR). The data will then be deleted and the physical application documents destroyed. This storage serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for continued storage no longer applies.
Longer storage may also take place if you have given your consent (Art. 6 (1)(a) GDPR) or if legal storage obligations prevent deletion.
Inclusion in the applicant pool
If we do not provide you with a job offer, it may be possible to include you in our applicant pool. In the event of inclusion, all documents and details from the application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies.
Inclusion in the applicant pool takes place exclusively on the basis of your express consent (Art. 6 (1)(a) GDPR). The provision of consent is voluntary and is not related to the current application process. The data subject may revoke his/her consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, unless there are legal reasons for retention.
DRACOON data exchange system
We use the DRACOON data exchange system to provide data and enable its secure exchange.
The provider of this system is DRACOON GmbH, Galgenbergstraße 2a, 93053 Regensburg, Germany.
The legal basis for the use of DRACOON is Art. 6 (1)(f) GDPR. Nexia has a legitimate interest in exchanging data with its clients securely and in compliance with data protection regulations. Insofar as consent has been given, processing is carried out on the basis of Art. 6 (1)(a) GDPR. This consent can be revoked at any time with effect for the future, whereby processing that has already taken place remains unaffected by this. If the use of DRACOON is necessary for the fulfilment of a contract between you and us, the processing is carried out on the basis of Art. 6 (1)(b) GDPR. The same applies to the use of DRACOON for the implementation of pre-contractual measures that take place at your request.
When using DRACOON, the following usage data and personal data are processed: IP address of the user, time of user interaction, details of browsers and operating systems used, status of the user action (successful or failed).
Information on the specific interaction of the user: addition or deletion of accesses, users and user authorizations and usable storage space, login to and logout from the system, failed logins and their cause, information on the creation and deletion of directories and the sharing of files and directories, information on the expiry of access authorization, information on the classification of files or directories as public, internal use, confidential or strictly confidential, information on the download of files or directories (including file and directory names), information on changes to the scope of the recording of events.
We process data in connection with your use of DRACOON initially for the duration of use, i.e. the execution and processing of the file exchange. In addition, we store usage data, with the exception of your IP address, in an event log file for a period of 30 days to ensure the security and functionality of the service. The legal basis for this processing is Art. 6 (1)(f) GDPR.
Data processing
We have concluded an order processing contract with DRACOON and fully implement the strict requirements of the German data protection authorities when using DRACOON.
Further information on security can be found here:
https://www.dracoon.com/en/certifications
7. Tracking
The tracking measures listed below and used by us are carried out on the basis of Art. 6 (1)(f) GDPR. With the tracking measures used, we want to ensure a needs-based design and the continuous optimization of our website. On the other hand, we use the tracking measures to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These interests are to be regarded as legitimate in the sense of the aforementioned regulation.
The respective data processing purposes and data categories can be found in the corresponding tracking tools.
Google Ads
Google Ads is an online advertising program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Ads enables us to play advertisements in the Google search engine or on third-party websites when the user enters certain search terms on Google (keyword targeting). Furthermore, targeted advertisements can be played on the basis of user data available at Google (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively by analyzing, for example, which search terms have led to the display of our advertisements and how many ads have resulted in corresponding clicks.
The use of Google Ads is based on Art. 6 (1)(f); Art. 49 (1)(a) GDPR and § 25 (1) TTDSG. The website operator has a legitimate interest in marketing its service products as effectively as possible.
The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here:
https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs.
Google Tag Manager & Google Site Tag
Google Tag Manager is a service of the provider Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Tag Manager is a tool that allows us to embed tracking or statistical tools and other technologies on our website. Google Tag Manager itself does not create user profiles, does not store cookies and does not perform any independent analyses. It only serves to manage and play out the tools integrated via it. However, Google Tag Manager records your IP address, which may also be transferred to Google’s parent company in the United States.
The use of the Google Tag Manager is based on Art. 6 (1)(f) GDPR; Art. 49 (1)(a) GDPR. The website operator has a legitimate interest in a quick and uncomplicated integration and management of various tools on his website. If a corresponding consent has been requested, the processing is based exclusively on Art. 6 (1)(f) GDPR; Art. 49 (1)(a) GDPR and § 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) as defined by the TTDSG. The consent can be revoked at any time.
Google Universal Analytics & Site Tag
This website uses functions of the web analytics service Google Universal Analytics & Site Tag. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics enables the website operator to analyze the behavior of website visitors. The Google tag sends event data to the Google marketing platform. This data is summarized in a user ID and assigned to the respective end device of the website visitor.
Google Analytics uses technologies that enable the recognition of the user for the purpose of analyzing user behavior. The information collected by Google about the use of this website is usually transferred to a Google server in the USA and stored there.
The use of this service is based on Art. 6 (1)(f) GDPR; Art. 49 (1)(a) GDPR and § 25 (1) TTDSG. The consent can be revoked at any time.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here:
https://privacy.google.com/businesses/controllerterms/mccs.
More information on the handling of user data at Google Analytics can be found in Google’s data protection statement: https://support.google.com/analytics/answer/6004245?hl=en.
Data processing
We have concluded an order processing contract with Google and fully implement the strict requirements of the German data protection authorities when using Google.
8. Plug-ins and Tools
YouTube with expanded data protection integration
Our website embeds videos of the website YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in the expanded data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video. Nevertheless, this does not necessarily mean that the sharing of data with YouTube partners can be ruled out as a result of the expanded data protection mode. For instance, regardless of whether you are watching a video, YouTube will always establish a connection with the Google Marketing Network.
As soon as you start to play a YouTube video on this website, a connection to YouTube’s servers will be established. As a result, the YouTube server will be notified, which of our pages you have visited. If you are logged into your YouTube account while you visit our site, you enable YouTube to directly allocate your browsing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.
Furthermore, after you have started to play a video, YouTube will be able to place various cookies on your device or comparable technologies for recognition (e.g. device fingerprinting). In this way YouTube will be able to obtain information about this website’s visitors. Among other things, this information will be used to generate video statistics with the aim of improving the user friendliness of the site and to prevent attempts to commit fraud.
Under certain circumstances, additional data processing transactions may be triggered after you have started to play a YouTube video, which are beyond our control.
The use of YouTube is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6(1)(f) GDPR, this is a legitimate interest. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
For more information on how YouTube handles user data, please consult the YouTube Data Privacy Policy under: https://policies.google.com/privacy?hl=en.
The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the US, which is intended to ensure compliance with European data protection standards for data processing in the US. Every company certified under the DPF is obliged to comply with these data protection standards. For more information, please contact the provider under the following link: https://www.dataprivacyframework.gov/s/participant-search/participant- detail?contact=true&id=a2zt000000001L5AAI&status=Active
OpenStreetMap
We are using the mapping service provided by OpenStreetMap (OSM).
We embed the map data from OpenStreetMap on the server of the OpenStreetMap Foundation, St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. The United Kingdom is considered a secure third country under data protection law. This means that the United Kingdom has a level of data protection that is equivalent to the level of data protection in the European Union. When using the OpenStreetMap maps, a connection is established to the servers of the OpenStreetMap-Foundation. In the process and among other things, your IP address and other information about your behavior on this website may be forwarded to the OSMF. OpenStreetMap may store cookies in your browser or use similar recognition technologies for this purpose.
We use OpenStreetMap with the objective of ensuring the attractive presentation of our online offers and to make it easy for visitors to find the locations we specify on our website. This establishes legitimate grounds as defined in Art. 6(1)(f) GDPR. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
9. Data processing by social networks
You have the option of using the links to our social media sites that are embedded on our websites. Only when you decide to click on the corresponding thumbnail or icon will your browser establish a connection to the servers of the operator of the respective social media service in a second step.
The operator then receives in particular your IP address and, among other things, knowledge about your visit to our websites. This takes place regardless of whether you have an account with the respective social media service. If you are logged in to the operator, the data can be directly assigned to your social media profile.
Overall, we have no influence on whether and to what extent the respective social media service processes personal data. However, it is likely that the social media service will create usage profiles from your data and use them for the purpose of personalized advertising. In addition, your data will be used to inform other users of the social media service about your activities on our websites.
If you do not wish your personal data to be processed by the social media service, you can prevent future processing by not clicking on the preview image or icon of the respective provider on our website.
Privacy notice for the use of our social media channels
Information regarding the collection and processing of personal data when using our social media channels and the use of the services and functions contained therein, including the corresponding purposes, can be found in this privacy policy.
Legal notice
Our legal notice is listed here:
https://www.nexia.de/legal-notice
General notes
We, Nexia GmbH, Wirtschaftsprüfungsgesellschaft und Steuerberatungsgesellschaft, Georg-Glock-Straße 4, 40474 Düsseldorf, Germany (hereinafter referred to as "Nexia" or "we"), welcome your interest in our social media channels and our company. In the following, you will receive information about which personal data is collected when you use our social media channels and the services and functions contained therein, and how this data is processed and for what purposes.
Responsible entity
We, Nexia, are partly responsible for the data processing described below and the operators of the respective social media platform are partly responsible. With regard to individual processing operations (e.g. Facebook Insights), the respective platform operator and we are jointly responsible pursuant to Art. 26 GDPR. We will inform you about the processing of your data under joint responsibility in a separate section.
Our social media appearances
We operate publicly accessible profiles in social networks. The social networks used by us in detail can be found here:
Facebook
Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
https://www.facebook.com/nexia.germany
LinkedIn
LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.
https://www.linkedin.com/company/nexia-germany
Instagram
Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
https://www.instagram.com/nexia_germany
Xing
New Work SE, Am Strandkai 1, 20457 Hamburg, Germany.
https://www.xing.com/pages/nexia-germany
Privacy notices of the respective platforms
Please refer to the website of the respective platform operator for data protection notices and contact information:
Facebook
https://www.facebook.com/about/privacy/
LinkedIn
https://www.linkedin.com/legal/privacy-policy
Instagram
https://privacycenter.instagram.com/policy
XING
https://privacy.xing.com/en/privacy-policy
Information about the processing of personal data by Nexia
When you contact us, we use your name and other data provided by you to process and respond to your request. If necessary, we share your content on our social media channel, if this is a function of the corresponding channel, and communicate about it. If you send us a request via the social media channel, we may refer you to other secure communication channels that ensure confidentiality, depending on the response required. Of course, you can also direct your inquiries to our contact options above at any time. We store your personal data if and as long as they are required for the stated purpose or if there are legal obligations to retain them. Your public posts remain in the Timeline indefinitely, unless we delete them, for example, due to an update of the underlying topic or a legal violation, or you remove the post yourself. The legal basis for this data processing is Art. 6 (1)(b) GDPR and Art. 6 (1)(f) GDPR and § 25 (2) TTDSG. Our legitimate interest results from the endeavor to meet your information requests.
Event invitations
On our social media channels, we occasionally announce events for which registration may be required. The following data may be collected as part of the online registration for events: Name, address, email address, phone number. This data is used for the processing of event registrations, the administration of events and the collection of customer information. The legal basis for this processing is Art. 6 (1)(b) GDPR. If the submission of a declaration of consent is required as part of the registration, the processing is based on Art. 6 (1)(a) GDPR and § 25 (1) TTDSG. The collected data will be deleted after the conclusion of the event, unless there are legal obligations to retain data.
Recipients and transfer of data to third countries
In individual cases, we share your content on our respective social media channel, if this is a function of the channel in question, and communicate about it. If you send us a request via the social media channel, we may refer you to other secure communication channels that ensure confidentiality, depending on the response required. The recipient of the data is first of all the respective social media channel, where it may be passed on to third parties for their own purposes and under the responsibility of the channel concerned. The recipient of publications is also the public, i.e. potentially anyone.
We would like to point out that during data processing by platform operators, user data may be processed outside the area of the European Union (EU) or the European Economic Area (EEA). This may give rise to risks, such as more difficult enforcement of rights. For details, please refer to the privacy policy of the respective platform operator.
We do not transfer data to third countries outside the EU or to an international organization unless appropriate safeguards are in place. These include the EU standard contractual clauses or an adequacy decision of the EU Commission, e.g. the EU-US. Data Privacy Framework.
Information regarding the processing of personal data by the platform operator
Social networks such as Facebook can generally analyze your user behavior extensively when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). Visiting our social media presences may trigger processing operations relevant to data protection.
Details
If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected under certain circumstances if you are not logged in or do not have an account with the respective social media portal. In this case, this data collection takes place, for example, via cookies that are stored on your end device or by recording your IP address.
With the help of the data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are stored. In this way, you can be shown interest-based advertising inside and outside the respective social media presence. Provided you have an account with the respective social network, the interest-based advertising may be displayed on all devices on which you are or were logged in.
Please also note that we cannot track all processing on the social media portals. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and data protection provisions of the respective social media portals.
Legal basis
Our social media presences are intended to ensure the most comprehensive presence possible on the Internet. This is a legitimate interest within the meaning of Art. 6 (1)(f) GDPR and § 25 (2) TTDSG. The analysis processes initiated by the social networks may be based on different legal bases, which must be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 (1)(a) GDPR and § 25 (1) TTDSG).
Responsible party and assertion of rights
If you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. We inform you about the processing of your data under joint responsibility in a separate chapter (see below). In principle, you can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both against us and against the operator of the respective social media portal (e.g. against Facebook).
Please note that despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are largely determined by the corporate policy of the respective provider.
Storage duration
The data collected directly by us via the social media presence will be deleted from our systems as soon as you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies. Stored cookies remain on your terminal device until you delete them. Mandatory legal provisions - in particular retention periods - remain unaffected.
We have no influence on the storage period of your data, which is stored by the operators of the social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g. in their privacy policy).
Joint controller, Art. 26 GDPR
For the web tracking methods used by the respective platform operators, the platform operators and we act as joint responsible parties. The web tracking can take place regardless of whether you are logged in or registered with the social media platform. With regard to the web tracking methods of the social media platform, we have little influence and in particular cannot deactivate them. We ourselves only receive anonymized statistics, and we have no access to personal data processed by the platform operator.
The legal basis for the web tracking methods is Art. 6 (1)(f) GDPR and § 25 (2) TTDSG. Our legitimate interest results from the goal of optimizing our social media channel. For information on how to exercise your rights regarding the prevention of these web tracking methods, please refer to the privacy statements of the platform operators listed above.
Your rights
You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to object, to data portability and the right to complain to the competent supervisory authority. Furthermore, you may request the correction, blocking, deletion and, under certain circumstances, the restriction of the processing of your personal data.
10. Privacy policy for your e-mails
If you are contacting us via e-mail, we will process your personal data only if we have a legitimate interest in the processing of this data (Art. 6(1)(f) GDPR), if you have consented to the processing of your data (Art. 6(1)(a) GDPR), if the processing of the data is required for the development, establishment, content or modification of a legal relationship between you and our company (Art. 6(1)(b) GDPR) or if any other legal provision permits the processing of this data. Your personal data will remain in our possession until you ask us to delete the data, or you revoke your consent to store the data or if the purpose the data stored is required for no longer exists (e.g., once your request has been conclusively processed). This shall be without prejudice to any compelling statutory provisions – in particular tax and commercial law-based retention periods. You have the right to at any time receive free information concerning the origins, recipients and purpose of your data archived by us. You also have a right to object, to data portability and a right to log a complaint with the competent supervisory agency. Moreover, you can demand the correction, eradication and, under certain circumstances, the restriction of the processing of your personal data. Our data protection officer can be reached at: datenschutz@nexia.de.
Date Privacy Notice: 03/2024
Our information on data protection and data processing may change from time to time. All changes will be published on this website.
